Wedding photography quotation: template, format & example
A wedding quotation for photography needs more detail than a simple price list. Multiple functions, teams, deliverables, travel and payment milestones should all be clear before the date is blocked for the client.
Two-day wedding coverage
Pre-wedding shoot
₹18,000
Wedding photography + film
₹55,000
Premium album
₹12,000
Total
₹85,000
Illustrative pricing only.
Quote every wedding function explicitly
The client should know which functions are covered and which are optional. This is especially important when the enquiry grows from a one-day wedding to several events.
Pre-wedding / engagement shoot
Haldi, mehendi or sangeet coverage
Wedding ceremony coverage
Reception coverage
Candid and traditional photography
Cinematic or traditional video
Albums, reels and highlight films
Drone coverage where permitted
Wedding photography quotation format
A useful order for the document is: client and event details → functions and dates → package inclusions → deliverables → add-ons → travel → pricing → advance and balance → validity → cancellation/rescheduling terms.
Deliverables
State expected edited photographs, album size/pages, film length, reels, teaser/highlight deliverables and estimated delivery timelines.
Travel and accommodation
For outstation weddings, say whether travel, local transport and accommodation are included or billed separately.
Advance, balance and date blocking
Explain how much advance confirms the booking, when the balance is due and whether the date remains available until the advance is received.
Wedding quotation FAQs
What should a wedding photography quotation include?
It should clearly list the functions being covered, coverage hours or dates, photographers and videographers, deliverables, package price, add-ons, travel costs, advance payment, balance payment, validity and cancellation/rescheduling terms.
How much advance should a wedding photographer ask for?
There is no universal percentage. The advance should reflect your business model, event date risk and local market. Whatever amount you choose, state it clearly in the quotation together with the due date for the remaining balance.
Should travel and accommodation be inside the package?
For outstation weddings, showing travel and accommodation separately often makes the quotation easier to understand. If they are included in the package, say so explicitly.
Build the quotation once. Reuse the workflow.
Save wedding packages in SnapQuote, create a branded proposal, share it on WhatsApp and keep approval, booking and payment status connected.